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Project Associate - Kiisi Trust Fund

Job Title: Project Associate - Kiisi Trust Fund
Reports to: Project Director - Kiisi Trust Fund
Liaises with: TrustAfrica headquarters staff, and key partners
Job Location:   Rivers State, Nigeria
Application Deadline:  June 30th 2017


About TrustAfrica

TrustAfrica (www.trustafrica.org) is dedicated to the achievement of political, economic and social justice for all citizens throughout the continent. TrustAfrica works principally through collaborative relationships and partnerships with like-minded institutions and donors. As a catalyst and convener, TrustAfrica is committed to generating and testing new ideas. It believes in the core values of:

  • African agency
  • Equitable development
  • Inclusive and democratic governance
  • Facilitating collaboration among African institutions and building long-term relationships with partners
  • Maintaining the highest standards of institutional performance including: sound management; accountable and transparent governance; effective communication and, sustainable results
  • Forging closer ties with the African Diaspora to strengthen global alliances for Africa.

TrustAfrica has program presence in more than 36 African countries, maintains partnerships with several leading institutions in Africa, and has built a strong reputation as a strategic landscape interpreter and an effective convener.

Description of the Kiisi Trust Fund

The Kiisi Trust was established in 2009 as part of a United States Federal Court Settlement in the Southern District of New York. The settlement arose from a lawsuit against the Royal Dutch Shell Company by survivors and family members of people who were victims of human rights abuses arising out of Shell’s Nigerian Operations in Ogoniland in southeast Nigeria, the homeland of the Ogoni people. The Ogoni Plaintiffs included victims of torture and arbitrary detention as well as the survivors of husbands, brothers and fathers who were summarily executed for their role in protesting the cultural and environmental devastation Shell’s operations in Ogoniland. The Trust was created from a $15 million settlement reached with Shell, $5 million of which was used by the Plaintiffs to create the Kiisi Trust to support programs in education, health, community development, and other benefits for the Ogoni people and their communities.

The name “kiisi” means “progress” in Ogoni. This Trust will allow for initiatives for education, health, community development and other benefits for the Ogoni people and their communities, including educational endowments, skills development, agricultural development, women’s programs, small enterprise support, and adult literacy. The Kiisi Trust Fund will be managed by TrustAfrica on behalf of the trustees of Kissi Trust.

Purpose of the Position

Under the guidance and direct supervision of the Project Director of the Kiisi Trust Fund DAF, the Project Associate provides support to the effective and efficient management of the Kiisi Trust Fund through a range of actions contributing to the design, planning, management and monitoring of project activities. The Project Associate applies and promotes the principles of results-based management (RBM), as well as client-oriented approach consistent with TrustAfrica. 

The Project Associate works in close collaboration with the Operations, Communications, and other Program and project teams at the headquarters of TrustAfrica in Dakar, Senegal for effective achievement of results, anticipating and contributing to resolving complex project related issues and information delivery. The incumbent is expected to exercise full compliance with TrustAfrica’s programming, financial, procurement and administrative rules, regulations, and policies and strategies.

Specific Responsibilities

Working under the supervision of the Project Director for the Kiisi Trust fund, the Poroject Associate will be expected to provide support and assistance in various aspects of administrative and financial management of the Kiisi Trust Fund.

Administrative Management

  • Provide support to the project director in the implementation of their tasks for the achievement of project results (grants, stakeholder and community management, communication, etc.);
  • Maintain records on project staff and consultants and their respective status (contracts, ToRs, sick leave, vacation, etc.) in accordance with accepted policies and procedures;
  • Prepare all grant materials for review by the KTF trustees and Advisory Board members;
  • Make pertinent logistical arrangements for the prompt and effective implementation of the project activities;
  • Prepare all minutes of the Advisory Board and KTF Board;
  • Assume overall responsibility of administrative matters of a more general nature, such as registry and maintenance of project files and records;
  • Provide support in the preparation of annual and quarterly work plans and budgets;
  • Attend external stakeholder meetings in the absence of the project director to represent Kiisi Trust Fund or TrustAfrica;
  • Liaise with partners and donors on an on-going basis to keep them abreast on activities of the Trust Fund and to seek potential collaboration on activities;
  • Arrange external and internal meetings (including the meetings of the Advisory Board, KTF Board, among others).

Financial management

  • Prepare requests for advance of funds and/or direct payments;
  • Monitor budget expenditures and maintain a proper record of approved project budgets and their versions;
  • Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
  • Advise and assist international advisors, consultants, interns on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
  • Undertake other financial and administrative tasks on an ad hoc basis. 

Procurement

  • In accordance with the annual and quarterly work plans, arrange for procurement of equipment, supplies, and services;
  • Arrange for equipment maintenance and insurance as required;
  • Ensure that contractual processes follow the stipulated TrustAfrica procedures;
  • Physically clear and ensure delivery of equipment and supplies procured for the various grantees;
  • Maintain an equipment and spare inventory including verification and transfer when required.

Qualifications

  • University degree in business administration, finance, accounting, public administration or other related field.
  • At least two years of experience in administrative work, accounting, finance, economics, public administration or other substantive area is required.
  • Previous experience in development assistance or related work for a donor organization, governmental institutions, NGO or private sector/consulting firm is a very strong advantage.
  • Experience in the usage of computers and office software packages and advance knowledge of spreadsheet and database packages and experience in handling of web based management systems.
  • Demonstrates commitment to TrustAfrica’s mission, vision, and values.
  • Exerts strict adherence to corporate rules, regulations and procedures. Familiarity with internal control framework and results-based management tools a must.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Ability to share knowledge and experience.
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
  • Ability to perform a variety of specialized tasks related to the results-based management, including support to design, planning and project implementation and reporting.
  • Excellent interpersonal skills are essential part of the job.

How to apply 

Interested candidates should submit the following application materials in English: a cover letter, a detailed CV describing your professional experience, and full contact information for three references.

Only complete applications will be considered.

Applications can be submitted to:

Rokhaya Seye

Operations Manager, TrustAfrica

This email address is being protected from spambots. You need JavaScript enabled to view it.

Please include your telephone number and Skype in your cover letter and indicate the job title in the subject of your email.

Only shortlisted candidates will be contacted. No phone calls please.

TrustAfrica is an equal opportunity employer.

Get in Touch

  • Lot 4, Almadies Ngor, Dakar Sénégal
  • +221 33 869 46 86
  • +221 33 824 15 67

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